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The performance and acceptability of a document management system depends largely on how quickly and easily documents of many different types, from a wide range of sources, can be imported into the system. The basic principle of DocuWare is geared towards the normal office environment: documents arrive first in electronic in-trays or baskets, where they are clipped together and sorted. From here they are stored in file cabinets. The file cabinets represent the document pool that contains all the information needed for accessing and controlling the workflow over the network. DocuWare has powerful import features, which can be automated with a variety of options, thereby ensuring that all document types are filed away in the right place.
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Categories
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Configuration
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DocuWare is well known for the simplicity of its installation and system administration. Although the number of functions have multiplied compared to earlier versions, this aspect still holds true for version 5. Simplicity is the only way to ensure that people actually use the many features of document management.
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Edit Documents
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DocuWare provides extensive editing features for working with “live” documents.
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Find Documents
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The acceptability of a document management system depends mainly on how quickly it finds the information you are looking for. DocuWare makes this both simple and convenient: search terms can be entered in full, in part, in combination or selected from lists. Categorized and fulltext searches can be combined. Whichever method you use, the results are returned in a matter of seconds in a list that you can sort as you wish. File cabinets can also be displayed in a hierarchical tree structure.
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Organized Storage
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DocuWare lists all documents, regardless of origin, together in the same document pool ¿ ¿file cabinets¿ ¿ according to standard criteria. This applies to business documents (whether scanned or created in your own data processing system), correspondences, drawings, images and all kinds of documentation as well as e-mail and Microsoft Office files.
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Server Editions
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DocuWare 5 is available in three different server editions. The editions differ in their range of features and are designed to meet varying business requirements.
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